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1. IMPORTANT INFORMATION
Who We Are?
Future Mobility Campus Ireland (FMCI) is a company that has been established to create a space for organisations to research, develop and test innovative mobility solutions. FMCI has created a “lab” type environment within the Shannon Free Zone that will be accessible to organisations testing new methods of autonomous transport.
Future Mobility Campus Ireland (FMCI) is a company that has been established to create a space for organisations to research, develop and test innovative mobility solutions. FMCI has created a “lab” type environment within the Shannon Free Zone that will be accessible to organisations testing new methods of autonomous transport.
Purpose of this Privacy Notice?
This privacy notice aims to give you information on how the FMCI collects and processes your personal data. Please read the following carefully to understand our practices regarding your personal data and how we will treat it.
It is important that you read this Privacy Notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
Future Mobility Campus Ireland is the data controller and is responsible for your personal data (referred to as FMCI, “we”, “us” or “our” in this privacy notice).
We have appointed a Data Protection Officer who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the data privacy lead using the details set out below.
Contact Details
Data Protection Officer
Future Mobility Campus Ireland
Bay 80, Shannon Free Zone
Shannon
Co. Clare
V14 WV82
Email address: [email protected]
2. THE PERSONAL DATA WE PROCESS
Whose Personal Data We Collect and How We Collect It?
FMCI collects, uses, stores and otherwise processes personal data where necessary to provide a service which you request, where necessary to comply with a legal obligation, and where necessary pursuant to FMCI’s legitimate interests and where these interests are not overridden by your data protection rights. FMCI may also process your personal data where you have given consent or provided your “opt-in”. Where FMCI asks for consent, you are free to withhold or revoke it by contacting the Data Protection Officer at [email protected].
FMCI undertakes to respect the privacy while processing the personal data of the following data subjects:
- All users of our website;
- All employees and contractors and job applicants;
- Business contacts, retailers, manufacturers, and suppliers; and
- Customers or prospective customers of FMCI.
In the course of our business, FMCI may collect personal data about you from the following sources:
- from applications or other forms, we receive from you;
- from our internet website;
- from public sources such as vendors who may provide personal data;
- From our video recording equipment (please see FMCI’s CCTV Policy and FMCI’s Testbed Recording System Policy for further information).
What Personal Data Do We Collect From You and Why Do We Collect It?
Personal data means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We do not currently process any special categories of personal data. FMCI uses the personal data we collect to assist us in providing products or services to you, to our clients, to provide you with information about those products or for other legitimate business purposes.
FMCI does not seek to determine your identity when you simply browse our site, however, if you provide FMCI with your contact information, such as by completing an online form or providing information in a job application, FMCI will know your identity.
We may analyse your personal information by automated means for the purposes of market research, analysing our customer database and for our marketing activities.
We may collect, use, store and transfer the following kinds of personal data about you:
Type of data | Personal Data | Purpose | Lawful basis for processing |
Contact Data | Name, email address, phone number | To identify you and assist with relevant queries | Performance of a contract; To comply with a legal obligation
|
Technical Data | Browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform | To administer and protect our business, our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes | Necessary for the purposes of our legitimate interests for running our business |
Cookies Usage Data | Includes information about how you use our website, products and services | To use data analytics to improve our website, products/services, marketing, customer relationships and experiences | Necessary for the purposes of our legitimate interests in improving our business and marketing strategy |
CCTV | Images | To protect the security and safety off our staff and visitors. | To comply with a legal obligation; Necessary for our legitimate interests in protecting our buildings and technology |
Testbed Video Recording | Images | To capture recordings of testing being carried out in the Testbed Campus. | Necessary for our legitimate interests in monitoring and analysing the performance of innovative technologies being tested as part of the business. |
Marketing and Communications Data | To provide you with marketing information and communication | Managing your preferences in receiving marketing from us. | Consent; Necessary for the performance of a contract; Necessary for our legitimate interests in business development
|
Cookies
A cookie is a small piece of data (text file) that a website, when visited by a user, asks your browser to store on your device in order to remember information about you, such as your language preference or login information. Those cookies are set by us and called first-party cookies. We also use third-party cookies, which are cookies from a domain different than the domain of the website you are visiting for our advertising and marketing efforts.
Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies. Cookies can be used by web servers to identify and track users as they navigate different pages on a website and identify users returning to a website.
You may refuse the use of cookies by selecting the appropriate settings in your browser. However, if you do this you may lose some useful functionality such as personalisation and ‘keep me signed in’ and ‘remember me’ features.
The following is a list of the cookies we use on our website:
Cookie Subgroup | Cookies | Purpose | Cookies Used | Lifespan |
futuremobilitycampusireland.ie | _ga | These cookies are used by Google Analytics. They collect information on how visitors use our website. The data collected is in anonymous form and is also used by Google to produce reports that help us improve our website. | 1st party | 13 months |
futuremobilitycampusireland.ie | PHPSESSID | These cookies are used to identify a user’s session on a website. | 1st party | Session |
futuremobilitycampusireland.ie | _ga_HE7C12H1R | These cookies are used by Google Analytics. They collect information on how visitors use our website. The data collected is in anonymous form and is also used by Google to produce reports that help us improve our website. | 1st party | 13 months |
futuremobilitycampusireland.ie | _gid | These cookies are used by Google Analytics. They collect information on how visitors use our website. The data collected is in anonymous form and is also used by Google to produce reports that help us improve our website. | 1st party | 13 months |
google.com | DV | These cookies are used to provide ad delivery. | 3rd party | 1 day |
google.com | AEC | These cookies are used ensure that requests within a browsing session are made by the user, and not by other sites. | 3rd party | 6 months |
google.com | OTZ | These cookies are used to provide an aggregate analysis of website visitors. | 3rd party | 1 month |
google.com | SOCS | These cookies are used to store a user’s state regarding their cookie choices | 3rd party | 1 month |
google.com | Secure-ENID | These cookies are used to remember your preferences and other information, such as your preferred language. | 3rd party | 1 month |
google.com | CONSENT | Google has off-loaded static content (JavaScript code, images and CSS) to a different domain name in an effort to reduce bandwidth usage and increase network performance for the end user. | 3rd party | 1 month |
youtube.com | VISITOR_INFO1_LIVE | These cookies are used to provide bandwidth estimations. | 3rd party | 6 months |
youtube.com | YSC | These cookies are used to track the views of embedded videos on Youtube pages. | 3rd party | Session |
Who Might We Share This Information With?
We have a duty to disclose or share your personal information with a third party in order to comply with any legal obligation, or in order to enforce or apply our terms of business and other agreements, or to protect the rights, property or safety of our group of companies, FMCI related to an FMCI product or others. This includes exchanging information with third parties such as Government agencies for the purposes of fraud protection, anti-money laundering, credit risk reduction or criminal activity.
We may also share your information with selected third parties including:
Business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you and to assist us in fulfilling our statutory functions.
We have set out below a list of third parties with whom we share your data:
Sub-contractors e.g.
- IT Back-up Providers
- Archive/shredding companies
- Email and IT service providers
- Auditors
- Accounting software
- Recruitment agencies/ HR management services
- Security software
- Cookie analytics service provider
How Long Do We Keep Hold of Your Information?
The retention periods for personal data held by FMCI are based on the requirements of the data protection legislation and on the purpose for which the personal data is collected and processed. Data will not be held for longer than is necessary for the purpose(s) for which it was obtained. This means that the period of time for which we store your personal data may depend on the type of data we hold. To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. We assess our retention periods from time to time to ensure that we meet your expectations.
The retention periods applied by FMCI to personal data which it processes are also, in certain circumstances, based on legal and regulatory requirements to retain information for a specified period and on the relevant limitation periods for taking legal action.
Transfer of Your Information Outside The EU or The EEA?
FMCI may need to store and process your personal data in a non- European Union (EU) or European Economic Area (EEA) country where our service providers are located. We may be required to send personal data to recipients in countries other than the country in which it is collected, including to the US.
Where these non-EEA countries have different data protection laws, FMCI will take measures to ensure your personal data remains protected. These transfers are subject to an EU adequacy decision or in the absence of an adequacy decision, subject to Standard Contractual Clauses to provide an adequate level of protection under applicable data protection law. Data Processor Agreements are in place with our service providers and are designed to help safeguard your privacy rights.
3. WHAT ARE YOUR RIGHTS WITH RESPECT TO YOUR INFORMATION
You have the following rights:
- The right to access the information we hold about you.
- The right to require us to rectify any inaccurate information about you without undue delay.
- The right to have us erase any information we hold about you in circumstances such as where it is no longer necessary for us to hold the information for your use of our services or if you have withdrawn your consent to the processing.
- The right to object to us processing information about you such as processing for profiling or direct marketing.
- The right to ask us to provide your information to you in a portable format or, where technically feasible, for us to port that information to another provider provided it does not result in a disclosure of information relating to other people.
- The right to request a restriction of the processing of your information.
- Where our processing of your information is based on your consent to that processing, you have the right to withdraw that consent at any time but any processing that we have carried out before you withdrew your consent remains lawful.
If you are unsatisfied with our use of your personal data or our response to any requests by you to exercise any of your rights, then you have the right to complain to the Data Protection Commission. See below contact details:
Data Protection Commission
21 Fitzwilliam Square South
Dublin 2
D02 RD28
Ireland
Email: [email protected]
Phone: +353 57 868 4800 / +353 761 104 800
4. WHAT WILL HAPPEN IF WE CHANGE OUR PRIVACY NOTICE?
This notice may change from time to time, and any changes will be posted on our website and will be effective when posted. Please review this notice each time you use our website or our services. This notice was last updated on the date appearing on the cover hereof.